Early access, for agencies under 20

Your studio's
own ops partner.

Rivilo is the layer where small agencies shape a partner that sounds like them, handles invoicing, drafts client updates, catches what would otherwise slip. Named after your studio. Trained on your work.

Join the early access list See it work
SM Rivilo drafted Studio Mara's update ✓
VC Rivilo sent invoice F260412
Studio Mara workspace
Studio Mara · Spring campaign
Updated 12 min ago · 3 team members
Active · day 8
Tasks 3 active · 1 done
Homepage flows, review round 2
Joris · due Thursday
Secondary illustrations
Tom · in flow today
Spring brief locked
Marieke · April 22
Q3 RFP follow-up with Pieter
Caught by Mira · added for Friday call
Mira watching · 3 things ready for you
Open project →
More than a partner

A workspace built around
how you actually work.

Rivilo isn't only a partner. It's where your projects live, your team coordinates, and decisions stay. Your partner watches it all, and steps in only when she's needed.

Studio Mara workspace
Studio Mara · Spring campaign
Updated 12 min ago · 3 team members · Pieter van Loon, client
Active · day 8
Generated by Mira · regenerates on switch
Generated for Studio Mara — your team lives in chat threads
Tasks 3 active · 1 done
Homepage flows, review round 2
Joris · due Thursday
Secondary illustrations
Tom · in flow today
Spring brief locked
Marieke · April 22
Q3 RFP follow-up with Pieter
Caught by Mira · added for Friday call
Conversation this week
P
Pieter · client · Mon 10:24
Hoi! Hoe staan de homepage flows? Mijn DGA wil ze graag zien voor het weekend.
J
Joris · design lead · Tue 09:12
Eerste round in review. Donderdag terug naar Pieter.
M
Mira · awaiting your approval · 14 min ago
Drafted reply for Pieter, Friday 10:00 call proposal, with the homepage flow ETA. Want me to send it?
To do 2
Caught by Mira
Q3 RFP follow-up with Pieter
M For Friday call
Q2 retainer review with Marieke
MV Next week
In progress 2
Homepage flows, review round 2
JV Due Thu
Secondary illustrations
TD In flow today
Done 1
Spring brief locked
MV April 22
Task Mon 28 Tue 29 Wed 30 Thu 1 Fri 2
Spring brief
Marieke ✓
Homepage flows
Joris · review round 2
Secondary illustrations
Tom · deep flow
Q3 RFP follow-up
Friday call
Pieter reply (Mira)
Awaiting approval
Task Assignee Due Status
Q3 RFP follow-up with Pieter
M Caught by Mira
Friday call
To do
Homepage flows, review round 2
JV Joris
Thu, May 1
In progress
Secondary illustrations
TD Tom
Today
In progress
Spring brief locked
MV Marieke
April 22
Done
Open project →
Everything connects

Lives across the tools
you already use.

Rivilo reads context wherever your work happens. It listens, learns, and writes back where you let it. No migration. No rip-and-replace.

Listening
Tap a tool to see what Rivilo is reading right now.
5 sources · Updated just now

Reads only. Never replaces. Your tools stay exactly where they are.

The long arc

Plug in today.
Outgrow it tomorrow.

Connect Rivilo to the tools you already use. It learns how your team actually works. Over time, it absorbs the operational layer, and your stack gets quieter, calmer, cheaper.

1 Day one

Connect

Plug Rivilo into your stack as it is. No migration, no rip-and-replace. It reads, listens, and gets to know your work from the first week.

Slack Gmail ClickUp Notion Google
5 tools connected
2 Months in

Learn

Rivilo studies how your team really uses each tool. Which parts you depend on, which parts you barely touch. It builds a map of how work actually flows.

Patterns recognized 47
Workflows mapped 12
Client memories 8
Tone profile locked in
3 Long term

Outgrow

Rivilo absorbs the operational layer, drafts, status, reports, hygiene. The tools you keep stay focused. The ones that existed only for ops? Drop them. Less subscriptions, less context-switching, real money back.

Slack Gmail ClickUp Notion Google
Stack cost / month · 8-person agency
€1,800 → €750
Saving €12,600 / year

The longer you use Rivilo, the less you pay for tools you've outgrown.
From hundreds, sometimes thousands, a month, to far less.

Learns. Maps. Runs.

Learns your workflows.
Maps them. Runs them.

Rivilo studies how work actually moves through your agency, every recurring step, every handoff, every approval. It builds a map of your processes, then runs the parts that should run themselves. You and your team always in control.

Picks up tone, preferences, and decisions from your daily work.
Maps recurring workflows automatically, updates, invoicing, follow-ups.
Runs only what you approve. Suggests new automations as it spots them.
SM
Studio Mara
Your studio · since Jan 2026
12 facts · 4 workflows
Prefers formal Dutch tone in client emails
learned from 12 emails · auto
Used in every draft for Studio Mara. Avoids contractions and English jargon. Switches to English only when explicitly asked.
Invoices monthly on the 1st
learned from 4 invoicing cycles · auto
Rivilo prepares the draft on the 28th of the prior month and waits for your approval before sending.
Joris is the design lead and reviews all client work
learned from Slack mentions · auto
Rivilo CCs Joris on every client-facing draft and waits for his ✓ before bringing the draft to you for final approval.
Friday 10:00 calls preferred for client check-ins
learned from calendar pattern · auto
When Rivilo proposes a call in a draft, it defaults to Friday at 10:00. Adjusts if the client suggests otherwise.
Workflows mapped 4 mapped · 3 active
Weekly client update Running
Mondays · Slack + ClickUp → Joris → you → Outlook
Monthly invoicing Running
1st of month · ClickUp hours → Stripe → draft → you
Meeting follow-up Running
After calls · transcript → Notion → action items → email
Quarterly check-in Ready
Pattern detected · click to activate
What Rivilo learned and built. You can edit, pause, or remove anything.
Quiet eyes

Catches what you'd
otherwise miss.

Rivilo watches relationships, money and signals across your tools, and surfaces only what needs you, before it costs you.

Rivilo
This week's signals
4 things to look at · updated 2h ago
Watching live
Quiet relationship
Studio Mara hasn't heard from you in 12 days
Last contact April 18 · usually weekly · retainer client
Drafted · waiting for your approval
Money on the table
Invoice F260309 overdue 6 days · Vink & Co
€4,200 · no chase sent · client previously paid on time
Drafted · waiting for your approval
Mentioned, not actioned
Pieter referenced a Q3 RFP, no follow-up logged
Slack #studio-mara · April 24 · €30k+ scope hint
Logged · added to Friday call
Sentiment shift
De Bijenkorf comms shorter and more formal lately
2 weeks of clipped replies · was warmer · check-in suggested
Proposed · 3 times suggested
Most of this is a phone call you forgot to make. Rivilo doesn't forget. Catches like these add up to €100K+ a year in business that would've quietly slipped. Watches client & project signals, never tracks team behaviour
Where you already work

Rivilo lives
where you work.

A button next to Send in Gmail, Outlook, Slack, Teams. Wherever you write, Mira is right there. Reads the thread, knows the client and the project, drafts the reply you'd write. Approve, edit, or rewrite. Never start from blank.

↩ Re: Brand refresh, kunnen we ook nog banners meenemen? Annemarie Jansen <annemarie@studiomara.nl>
Rivi · thread summary 3 emails · last from Annemarie · 18 min ago

Annemarie wants the hero banner variants added to Friday's delivery, outside the original brief. Marketing wants to present Tuesday. No price discussed yet.

Studio Mara Brand refresh · phase 2 Scope change

Hoi Annemarie,

Goed dat je dit op tijd voorlegt. De banner-variants kunnen we meenemen, maar dan schuift de oplevering naar maandag, vrijdag halen we niet meer met deze extra scope.

Twee opties:

1. We leveren vrijdag wat afgesproken is, de banners volgen begin volgende week.
2. We schuiven alles naar maandag zodat alles in één pakket gaat.

Welke past beter met de presentatie dinsdag? Voor de banners reken ik 8 uur, dat komt op de volgende factuur.

Groet,

Reads the thread. Knows the client. Drafts the reply.

Chrome extension. Outlook coming soon.

For founders & managers

Stop being
the bottleneck.

Approvals, drafts, fires, follow-ups, early on, every thread runs through the founder. Rivilo handles the operational middle. Most of it moves without you. Your team keeps going. You make fewer, better decisions.

Today, without you
Six things moved. None needed you.
~52 min time saved today
09:42 Marieke approved the homepage draft for Studio Mara Routed to Marieke
10:18 Q2 invoice sent to Vink & Co, €4,200 Approved by Joris
11:30 Standup summary saved to Notion, action items in ClickUp Auto-tagged
13:05 3 follow-ups drafted for Friday calls Routed to leads
14:12 De Bijenkorf weekly status sent, client replied warmly No founder needed
15:48 Caught: Vink & Co contract renewal in 30 days, added to Friday agenda Surfaced for you
16:32 Mira reminded Atelier Noord, €1,800 invoice 60 days overdue Gentle tone, awaiting reply
Seven moved without you. Four needed only you. No bottleneck.

From firefighter to architect.

Let Rivilo build the operational system that runs your studio without you, so you can orchestrate what comes next, not what's on fire.

For your team

Bring out the best
in your team.

Each person struggles with something different, admin, follow-ups, communication, knowing the unwritten rules. Rivilo backs each person where they need it, stays out where they don't, and lets the human side of your agency thrive.

Your team, each backed differently
Each one freed from the part they hate, kept in the work they love
5 active
JV
Joris
Design lead
Used to dread the post-review write-up. Rivilo drafts his client check-ins now.
8 drafts this month · he edits 1 in 4 · stays in design
MV
Marieke
Project manager
Done chasing people for standups. Rivilo pre-fills them from Slack threads.
Saves ~3 hours/week · she leads people, not paperwork
SK
Sara
New hire · joined 2 weeks ago
No more "dumb question, sorry". Rivilo briefs her on tone, clients, decisions to know.
Up to speed in days · no awkward week-one ramp
BV
Bram
Lead developer
Replies "ok" to everything. Rivilo turns his terse PR notes and Slack one-liners into the warm client updates he'd never write himself.
He ships code · Rivilo ships the words
TD
Tom
Senior designer
Hates breaking flow for status updates. Rivilo sends them from his work in progress.
No context-switching · he stays in deep flow, everyone stays informed
Rivilo handles the work each person hates. Stays out of the work they love.
From founders who've felt it

The quiet shift you
don't expect.

"

For the first time in three years, I'm not the bottleneck. The team kept moving while I focused. That's the thing nobody tells you you'll need.

Rick Bossenbroek
Rick Bossenbroek
Founder, Uncode · Amsterdam
"

It picked up our tone within two weeks. I stopped redrafting client updates. Now I just approve them, or change a word here and there.

Robbin Jansen
Robbin Jansen
Founder, Future Ready · Amsterdam
See Mira work

A working draft in seconds.

Three situations every agency owner knows. A Friday wrap-up that slips through the cracks. An invoice that needs to go out. A meeting you couldn't make. Mira is Studio Mara's partner, yours will have its own name.

Mira
Mira
Studio Mara's partner
Mira
Pick a situation above. I've already pulled the context, just click Run and I'll show you what I'd do.
Your draft appears here
Mira will pull context from your tools and prepare it for your approval.
Reading your site...
Picking up your tone of voice
Detecting your studio's character
Mapping how you talk to clients
Naming your partner: Mira

Rivilo never sends, signs, or charges without you. It reads work, not people, never a monitoring tool. It fits the way you already work, not the other way around.

Where work is going

Move your studio into
the intelligence era.

The last era gave studios tools to track work.
This one gives them a partner to do it.

Dimension
Asana
ClickUp
Monday
Notion
Rivilo Rivilo
Built for
Project tracking
All-in-one work hub
Visual work boards
Docs & databases
Operational autopilot
The thinking part
Assistant inside Asana
Brain inside ClickUp
Helper inside boards
Writing assistant
A partner across your tools
Branded as you
No
No
No
No
Named, branded, trained on your studio
Where it lives
Replaces your tracker
Replaces your stack
Replaces your tracker
Replaces your docs
Works on top of yours
Setup time
Days to weeks
Weeks of customization
Days of board setup
Days to weeks
Minutes, just talk to it
Pricing model
$11–25 per user
$7–12 per user
$9–19 per user
$8–15 per user + AI
Flat per agency
Best fit
50–2000 people
20–500 with ops appetite
50–1000 with ops team
Knowledge-heavy teams
Agencies under 20
Approval layer
None, manual
None, manual
None, manual
None, manual
Built-in for every action
Engine choice
Bundled, no choice
Bundled, no choice
Bundled, no choice
Bundled, no choice
Claude or Mistral · EU-hosted

Already on ClickUp and growing past 50 people? Stay there. Rivilo is built for the in-between phase, too big for sticky notes, too small for an ops manager.

Built on
Choose the engine that fits your studio. EU-hosted option for privacy-sensitive work.
Pricing

Replace busywork,
not your team.

Pricing starts per agency, not per user. Built for small teams that don't want to grow on tooling cost.

Join the early access list
Questions

Questions, answered.

No. Rivilo handles the operational layer, drafts, summaries, follow-ups, invoices, so your project manager (or you, wearing that hat) can spend time on judgment calls and relationships. The work that matters stays human.
At launch: Slack, Gmail, ClickUp, Notion, Stripe, Google Calendar. Rivilo reads context across these and writes back where you allow it to. New integrations are added monthly based on what early access agencies actually use.
Yes. Your data stays in your tools, Rivilo reads on demand and only stores the context you ask it to remember. EU-hosted, GDPR-compliant, and your model never trains on your data.
No. Rivilo is an ops tool, not a monitoring tool. It reads work, projects, clients, deliverables, decisions, to do operational work on your behalf. It doesn't track who is online, productivity scores, message frequency, or any team-level behaviour. Your team's privacy is non-negotiable.
ClickUp AI and Notion AI are features inside one tool, they help you write inside that tool. Rivilo is the layer where your studio builds its own partner, branded as you, named by you, working across your full stack. It drafts the email, prepares the invoice, summarizes the meeting, and waits for your approval.
Early access opens in waves through 2026. Join the list and we'll reach out when there's a slot for an agency like yours. No commitment until you've tried it.